Effective Date: [August 20-2026]
The Central Ontario Radio Amateur Association (CORAA) is committed to protecting the privacy of our members, volunteers, website visitors, and community partners. This Privacy Policy explains how we collect, use, disclose, and protect personal information through our website and related activities.
Who We Are
The Central Ontario Radio Amateur Association (CORAA) is a non-profit organization dedicated to amateur radio education, community service, emergency and non-emergency communications, and the preservation of Morse code and radio communication skills throughout Central Ontario.
Our website address is: www.ve3gpr.ca
For privacy-related inquiries, please contact us at:
Email: [Insert Email Address]
Mailing Address: [Insert Mailing Address]
Information We Collect
We may collect personal information that you voluntarily provide, including:
- Name
- Email address
- Telephone number
- Amateur Radio Call Sign
- Membership information
- Event registration information
- Any information submitted through contact forms or membership applications
We may also collect certain technical information automatically, such as:
- IP address
- Browser type and version
- Operating system
- Date and time of website visits
- Pages viewed on our website
This information helps us improve website performance, security, and user experience.
Comments
If comments are enabled on our website, when visitors leave comments, we collect the information shown in the comment form, along with the visitor’s IP address and browser user agent string to help detect spam and maintain website security.
Comments may be retained indefinitely to facilitate community discussion and moderation.
Media Uploads
If you upload images or other media to our website, please avoid including embedded location data (EXIF GPS). Visitors to the website may be able to download and extract location information from publicly posted images.
Cookies
Our website may use cookies to enhance your browsing experience.
Cookies may be used to:
- Remember user preferences
- Maintain login sessions
- Improve website functionality
- Analyze website usage and performance
You may choose to disable cookies through your browser settings. However, some website features may not function properly if cookies are disabled.
Embedded Content From Other Websites
Articles or pages on this website may include embedded content such as videos, maps, social media posts, or images.
Embedded content from third-party websites behaves as though you have visited those websites directly. These external websites may collect data about you, use cookies, and monitor your interaction with their content according to their own privacy policies.
CORAA is not responsible for the privacy practices of third-party websites.
How We Use Your Information
We use personal information for purposes including:
- Processing memberships and renewals
- Communicating with members and volunteers
- Organizing events, training sessions, and public service activities
- Responding to inquiries
- Supporting emergency and non-emergency communication initiatives
- Maintaining website security and functionality
- Meeting legal and regulatory obligations
We collect only the information necessary to fulfill these purposes.
Sharing of Information
CORAA does not sell, rent, or trade personal information.
Personal information may be shared only:
- With service providers assisting in website operation or member services
- When required by law
- To protect the safety, rights, or property of CORAA, its members, or the public
- With your consent
If a password reset is requested, your IP address may be included in the reset email for security purposes.
Data Retention
We retain personal information only as long as necessary to fulfill the purposes for which it was collected and to meet legal, operational, or security requirements.
Membership records may be retained for administrative, historical, and financial purposes.
Your Privacy Rights
Subject to applicable laws, you may request to:
- Access personal information we hold about you
- Correct inaccurate or incomplete information
- Withdraw consent where applicable
- Request deletion of personal information that is no longer required
Certain information may need to be retained for legal, accounting, security, or administrative reasons.
To exercise these rights, please contact us using the information provided above.
Protection of Personal Information
CORAA employs reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, disclosure, alteration, or loss.
While we strive to protect all information, no method of internet transmission or electronic storage can be guaranteed to be completely secure.
Amateur Radio Information
As an amateur radio organization, members may voluntarily share publicly available amateur radio information such as call signs, participation in events, awards, and club activities. Such information may be published on the website, newsletters, social media platforms, or event results where appropriate and with consideration for privacy.
Children’s Privacy
Our website and services are not specifically directed toward children under the age of 13. We do not knowingly collect personal information from children without appropriate parental or guardian consent.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
Continued use of the website following any changes indicates acceptance of the revised Privacy Policy.
Contact Us
If you have questions about this Privacy Policy or how your personal information is handled, please contact: